![]() Using Fill Series to Auto Number or Renumber after Filter If we filter data, and choose Finance department, the resultant rows will be numbered automatically.Ħ. We can filter data using the steps shown in method 1. But if we choose any department by filtering the Department column, we will get the correct serial. Pressing the ENTER key we will get values in the Serial column of the table.Using this condition, we can determine whether the entry is the name of a person or not.ĬOUNTIF($D$5:D5,D5)> COUNTIF function counts the number of cells with the value of D5 cell So, any entry that is not a name will have two spaces on the left. Notice that in the sheet, before the name of every department there are two spaces. In this case, we will first determine whether the entries in the Name column are of persons or not. Then we will use the SUBTOTAL function to determine the serial. ![]() We will use the IF function and the LEFT function first to ascertain whether the entries are of a person or not. In this case, the data may have been sorted by department. We may not always have data in continuous cells. Auto Number or Renumber after Filter by Combined Formula Read More: How to AutoFill Numbers in Excel with Filter (2 Methods)Ģ. If we filter data and choose the Finance department, the resultant rows will be numbered automatically.To get Filter, we will need to go to the Data tab and click Filter.To Filter, we click on the arrow in the header of the table.Now, if we arrange the cells according to Joining Date using F ilter(s), we will see that the serial numbers get sorted automatically. ![]() Now by dragging down or double-clicking the Fill Handle to use the AutoFill feature of Excel we will get values in corresponding cells.Pressing the Enter key we will get the result in the B5 cell.SUBTOTAL(3,$C$5:C5)> Gives us the total of cells with values in the selected range.Įxplanation> There is only one cell with a value in the C5:C5 range. In the picture below we have given a list of numbers that denote different functions in the case of the SUBTOTAL function. The second element will change if we drag down the formula.Įxplanation> Here, only one cell contains in the range.ģ,$C$5:C5> In this case, 3 denotes the COUNTA function. The first element of the range is locked, so the first element will always remain the same. In the Advanced category, under Editing options, select or clear the Enable fill handle and cell drag-and-drop check box to display or hide the fill handle.$C$5:C5> This denotes expanding range. In Excel 2007, click the Microsoft Office Button, and then click Excel Options. In Excel 2010 and later, click the File tab, and then click Options. The fill handle displays by default, but you can turn it on or off. For example, to start a numbered list by using 000-001, you enter the formula =TEXT(ROW(A1),"000-000") in the first cell of the range that you want to number, and then drag the fill handle to the end of the range. To enter specific sequential number codes, such as purchase order numbers, you can use the ROW function together with the TEXT function. For more information, see Create or delete an Excel table in a worksheet. All rows that are added at the end of the table are numbered in sequence. If you are using the ROW function, and you want the numbers to be inserted automatically as you add new rows of data, turn that range of data into an Excel table. You can manually update the numbering by selecting two numbers that are in the right sequence, and then dragging the fill handle to the end of the numbered range. ![]() The sequence may be interrupted if you add, move, or delete rows. These numbers are updated when you sort them with your data. For more information, see Display or hide the fill handle. Tip: If you do not see the fill handle, you may have to display it first. ![]()
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